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Terms & Conditions Golf & Social Memberships
We may change these terms and conditions from time to time but we will always inform you via email and on club notice boards, giving at least 14 days’ notice of the change.
1. Member Application Procedure (including payment terms)
No application will be accepted until clearance of relevant cheque/s and/ or the appropriate Direct Debit form is completed. Acceptance to membership shall be the sole discretion of Holywood Golf Club as per the Registration of Clubs (Northern Ireland) 1996. A 30day vetting period will be applied to each membership category. Should your application be rejected by Holywood Golf Club, you will be notified in writing / email and refunded any payments made to date pertaining to your membership application.
2.1 Amount: Members must pay a subscription fee for each year’s membership. Holywood Golf Club reserves the right to vary the amount of subscription fees contained in its List of Tariffs at any time. Members will be given no less than 14 days’ notice of any proposed increase. Rates may be increased at the time of the Member’s renewal. Charges for certain facilities, the use of which are not included in the subscription fee, are displayed at the premises and online on the clubs website. Charges may be varied from time to time.
2.2 Joining Fees / Start Up Fees: In addition to the subscription fee you may pay a one-off joining fee on the date of acceptance of membership. This is the rate shown in our List of Tariffs.
2.3 Affiliation Fees: This is a fee that is payable annually to the national governing body, Golf Ireland. It will not necessarily be on display in the Club/List of Tariffs as it is paid to an external golfing organisation’s. This fee will be included in your subscription fee
2.4 Payment Terms: Initial payment comprising joining fee, part payment, first monthly or annual subscription fee (where applicable) shall be due and payable on the date of application of membership. Thereafter, subscription fees are payable either monthly on our direct debit system, allowing the Member to spread the year’s cost over the course of a year, or annually, as elected by the Member, and payable by cash, cheque or selected credit cards.
Members paying by Direct Debit are required to notify the club in writing of their wish not to continue with membership at the end of their contract. As described in 2.8, we will continue to take membership payments and will process monthly Direct Debits automatically at the start of each month unless otherwise notified.
2.5 Direct Debit Payments If the member defaults on Direct Debit payments a £10 administration charge will be applicable for each month a direct debit transaction defaults. 2.6 Holywood Golf Club reserves the right to cancel a membership should outstanding balances owed to them not be brought into terms within a 30day period.
2.7 Debt outstanding over 30 days may be referred to a debt collection agency. A charge of £75 will be applied to the outstanding balance to cover the debt collection charges.
2.8 Upon expiry of membership contract we will continue to take your membership payments in order that you retain your membership place or until you inform us to cease collection. We require 30days notice of cancellation.
3. Termination, Suspension, Relocation or Transfer of Membership
Holywood Golf Club reserves the right to cancel or suspend membership at any time in the following circumstances:
3.1 If a Member commits a serious or repeated breach of these Terms and Conditions or the Club Rules and the breach, if capable of remedy, is not remedied within 7 days of receipt of a default notice.
3.2 If any part of a membership fee due by a Member is not paid (by way of cleared funds) or on before its due date.
3.3 If a Member provides us with details which the Member knows to be false when applying for membership and the false declaration would have reasonably affected our decision to grant membership to that Member. If Holywood Golf Club terminates this Agreement for any of the above reasons, the Club reserves the right to retain all monies that a Member has paid under his Agreement.
3.4 Upon death or proof of a debilitating medical condition, your contractual obligations to Holywood Golf Club are terminated. The balance of any advanced payments will be refunded from the 1st of the month following written notification.
4. Changing Member Category
Members can only change their category of membership, subject to Holywood Golf Clubs consent in writing and payment of applicable fees, which are contained in the List of Tariffs.
5. Guest Rules
Members wishing to introduce guests must observe the relevant Club Rules, in particular:
5.1 The club reserves the right to refuse entry to guests, including former Members whose Membership has been terminated by the club;
5.2 Guests must pay the appropriate fee as detailed in the List of Tariffs;
5.3 For the duration of permitted use of the Club, guests must observe these Terms and Conditions, including the “Disclaimer” and “Health and Safety” conditions as though they were Members;
5.4 Guests must be accompanied on the course or in the clubhouse by the Member introducing them.
6. Club Rules
These terms and conditions form the principle agreement between you and Holywood Golf Club. In signing the Terms and Conditions, the Member is expected to comply with the Club Rules that are available for viewing on the member documents section of the website or in club documents on ClubV1 members hub. Holywood Golf Club may sometimes need to make changes to the Club Rules. If we do this we will, where reasonably possible, notify you of the change at least 45 days beforehand.
7. Health and Safety
7.1 Holywood Golf Club will endeavour to take due care to provide a safe environment for Members. As part of membership, Members are expected to abide by notices, signs and information provided for their safety and the safety of others.
7.2 Fire exits, which are clearly marked, are in the interest of public safety and in the event of fire and/ or on hearing the fire alarm, Members and guests are asked to make their way in an orderly fashion to the nearest available exit and to the fire assembly point in the lower car park.
8. Opening Times
Various times of opening for use of facilities and premises is at the sole discretion of the Club and are published on the club website. The Club may make changes to the standard opening hours by giving not less than 7 days’ notice. Emergency closure of the premises or facilities in the event of adverse weather conditions, repair and/or maintenance will be announced as soon as possible.
9. Members Code of Conduct
Holywood Golf Club reserves the right to restrict and/ or prevent entry of Members and guests and/or to terminate membership by reason of breach of these Terms and Conditions as set out in clause 3.
Members and guests must at all times comply with the Club Rules.
The Club reserves the right to require any Member to make good any damage or destruction of the premises or facilities caused by the Member’s negligence, default or wrongful act.
10. Personal Effects
Our liability to compensate you for any loss or damage (in the case of loss or damage other than death or personal injury) is limited to a reasonable amount having regard to such factors as whether the damage was due to a negligent act or omission by us. Members and the guests of any Members are otherwise responsible for their personal possessions, equipment and vehicles (and their contents) parked in the car park and are advised not to bring valuable possessions onto the premises.